BACKGROUND

 

Deacon Search appreciates that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, https://www.deaconlegal.com, (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the new GDPR law and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Please read this Privacy Policy carefully and ensure that you understand it. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately. If you have any questions about this policy then please let us know via the About Us section below.

Deacon Search is both a Data Controller and Processor for the information referred to by this Privacy Policy and is registered with the Information Commissioners Office. Our registration number is Z8113205.

 

To be clear on this We will

  • Always keep your data safe and private.
  • Never sell your data to anyone.
  • Never share your data with anyone without your Consent.
  • Allow you to change your marketing choices at any time.
  • Allow you to exercise your Data Subject Rights

 

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 14, below;
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); excluding Personal Data that has been anonymised or the identity has been removed, and
“We/Us/Our” means Deacon Search Limited, a limited company registered in England under company number 4395941, whose registered address is 21 Godliman Street, London, EC4V 5BD (“Deacon Search”).

 

2. Important Information About Us

Our Site is owned and operated by Deacon Search. Our Chief Privacy Officer is Dan Wilkins and can be contacted by email at dataprotection@deaconlegal.com or by telephone on 020 7332 2686, or by post at Dan Wilkins. Deacon Search Limited, 21 Godliman Street, London, EC4V 5BD.

 

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. For Clients and Candidates or suppliers who wish to see a copy of our full Data Protection Policy please contact Us via the email dataprotection@deaconlegal.com.

Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

 

4. Your Rights

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

  • The right to be informed about Our collection and use of personal data;
  • The right of access to the personal data we hold about you (see section 13);
  • The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 15);
  • The right to be forgotten – i.e. the right to ask Us to delete any personal data we hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 15);
  • The right to object to us processing your personal data for any of the purposes listed in this policy at any time;
  • The right to restrict (i.e. prevent) the processing of your personal data;
  • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
  • The right to object to Us using your personal data for particular purposes;
  • Rights with respect to automated decision making and profiling.
  • The right to withdraw your consent to processing at any time

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 15 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

For further information about your rights, please contact the Information Commissioner’s Office.

 

5. What Personal Data Do We Collect about you?

Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data (please also see section 14 on Our use of Cookies and similar technologies):

  • name; when you use the Contact Us form.
  • business/company name, when you use the Contact Us form.
  • Other contact information such as email addresses and telephone numbers as provided by you when you use the Contact Us form;
  • IP address;
  • web browser type and version;
  • operating system;
  • a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to;

 

6. We Do Not Collect Data on Minors

If you are under 16 years of age please leave Our Website immediately

 

7. How Do We Use Your Data?

All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected and held on a Lawful basis. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 8, below.

Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data, or because it is in our legitimate interests. Specifically, We may use your data for the following purposes:

  • Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you);
  • Replying to emails from you; where you have entered these via the website Contact Us form;
  • Understanding your movements around Our Site and improving our services to you;
  • Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by selecting “Unsubscribe” on any of our marketing emails or communications. Or by emailing dataprotection@deaconlegal.com

With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email or telephone or post with information, on Our services and Our view of the Market. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.

We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. To determine the appropriate retention period for personal data, We have considered the nature and sensitivity of the personal data the potential risk of harm from unauthorised use or disclosure and the purposes for which we process it and whether we can achieve those purposes through other means. Our business and how effective we are does however rely on building long-standing relationships with both Clients and Candidates.

Data you provide will therefore be retained for the following periods (or its retention will be determined on the following bases):

  • 1st Name, Last name; is kept for 8 years after last contact
  • Personal Email Address; is kept for 8 years after last contact
  • business/company name is kept for 10 years
  • IP address; 26 Months
  • web browser type and version; 26 months
  • operating system; 26 months
  • a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to; 26 months

 

8. How and Where Do We Store Your Data?

By submitting your personal data, you agree to our storing and using it as described in this Policy. We will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this privacy policy.

We only keep your personal data for as long as We need to in order to use it as described above in section 7, and/or for as long as We have your permission to keep it.

Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR. including:

  • We only share your data to countries that can meet the EEA Adequacy Rules and
  • Have proven Security measures in place to support the protection and security of the Personal Data processed on behalf of Deacon Search.
  • We have agreed Data Controller/Joint Controller/Data Processing Agreements with all such relevant Parties to ensure your Personal Data is stored and handled in a suitably secure manner

Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site. These include appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

In addition, We limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where We are legally required to do so. Further details of the measures are contained in our Data Protection Policy.

Steps We take to secure and protect your data include:

  • Remote Secure Storage with Encryption at REST
  • TLS for sending and receiving Emails
  • Addition Information Security Measures as applicable to the Risks and Impact on the Data Subject should there be a Breach.

If you would like to know more about our additional Information Security Procedures please contact dataprotection@deaconlegal.com

 

9. Do We Share Your Data?

In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. Data will only be shared and used within the bounds of the law.

 We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.

In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.

If we share your Personal Data with any other Party we will ask your explicit permission before we do so you can remove your consent and exercise your Data Subject Rights at any time in line with above.

10. What Happens If Our Business Changes Hands?

We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted or at any other time you will be given the choice to have your data deleted or withheld from the new owner or controller.

 

11. How Can You Control Your Data?

In addition to your rights under the GDPR, set out in section 4, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details).

 

12. Your Right to Withhold Information

You may access Our Site without providing any data at all.

You may restrict Our use of Cookies. You can block any cookies from any website by activating the setting on your browser that allows you to refuse the setting of some or all cookies. If you block all cookies (including Strictly necessary cookies) you will still be able to access Our Site but may not be able to access all or part of other’s Websites.

You can also use your browser settings to delete cookies. For more information about how to disable cookies in your browser please visit http://www.aboutcookies.org.uk/managing-cookies

Where a cookie is provided by a third party, you may be able to use that third party’s own guidance to block that cookie.

 

13. How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge within 30 days or contact you and tell you why we cant provide data. Please contact Us for more details at dataprotection@deaconlegal.com or using the contact details below in section 15.

 

14. Our Use of Cookies

Our Site does not use or place first party Cookies on your computer or device.

By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. Third Party Cookies are used on Our Site for basic Usage tracking and Statistics. For more details, please refer to section 5 above, and to section 14.5 below. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them.

All Cookies used by and on Our Site are used in accordance with current Cookie Law.

By using Our Site you are giving your consent to the placing of Cookies and you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however this will not affect your usage of Our Site.

The following third party Cookies may be placed on your computer or device:

 

Name of Cookie Provider Purpose
Google Analytics Google Inc Basic Usage tracking and  Anonymised Statistics

 

In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device or for more information about how to disable cookies in your browser please visit http://www.aboutcookies.org.uk/managing-cookies. To opt out of being tracked by Google Analytics across all Websites visit https://tools.google.com/dlpage/gaoptout

 

To manually mange your cookie preferences per browser type and to have the option to block any non essential cookies please see below for further instructions.

Microsoft Internet Explorer versions 7.0, 8.0, 9.0, 10.0

  • Click on “Tools” at the top of your browser window (use the cog icon in IE 9.0 & 10.0) and select “Internet options”.
  • Click on the “Privacy” tab
  • Under the Settings section check the level is set to Medium or below, which will enable cookies in your browser.
  • Settings above Medium will disable cookies and could cause the site to function not as we would expect.

Google Chrome

  • Click on the spanner icon found at the top of the browser screen.
  • Now choose “Settings”.
  • If not already chosen click on the “+Show advanced settings” link at the bottom.
  • Just under the Privacy section click on the “Content settings…” button.
  • You now have a choice to either disable all cookies by ticking “Block sites from setting any data” or disable only 3rd party cookies by ticking ?Block third-party cookies and site data?.
  • Click on OK to save the changes.

Mozilla Firefox

  • Click on “Tools” at the top of your browser window and select “Options”.
  • In the popup window select the “Privacy” option.
  • Now under the History section click the drop down box alongside “Firefox will:” and then choose “Use custom settings for history”.
  • You now have a choice to either disable all cookies by unticking “Accept cookies from sites” or disable only 3rd party cookies by unticking “Accept third-party cookies”.
  • Click on OK to save the changes.

Safari

  • Click on the Cog icon at the top of your browser window and select the “Preferences”.
  • Click on “Security”, then check the option that says “Block third-party and advertising cookies”.
  • Click “Save”.

 

To block cookies on a mobile or other device please consult the documentation that came with your device.

 

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

 

15. Contacting Us

If you have any questions about Our Site or this Privacy Policy, or you wish to exercise your Rights please contact Us by email at dataprotection@deaconlegal.com by telephone on 0207 332 2686, or by post at Dan Wilkins. Deacon Search, 21 Godliman Street, London EC4V 5BD.

 

16. Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.